Brief description

The position of Office Administrator consists of performing various tasks: preparing documents, scheduling meetings, ordering supplies, answering phone calls, greeting visitors, managing filing systems, performing basic accounting tasks and communicate with relevant agencies


  • Responsible for all aspect of Office Administrative functions includes Application of Visa and Work Pass
  • Communicate with relevant Government Agencies for contract agreements and procedures
  • Knowledge in setting up new Office / Facilities
  • Arrange business travel and meetings for staffs
  • Managing confidential database and documents
  • Performing basic accounting tasks: invoices and SOA
  • Communicate with Finance for issues on related invoices
  • Liaise with Contractors, Suppliers / Vendors (Internal and External)
  • Process of Quotation, Order Confirmation, Purchase Order, Invoices, Delivery Order, RMA and etc..
  • IT Savvy and able to source out parts
  • Knowledge in Order Fulfillment, Inventory Management, Shipping (Import and Export) - Air and SEA
  • Well Versed with Malaysia Custom Procedures
  • Managing database in ERP System

Qualifications and requirements

  • 5 years of experience in Administrative Work, Knowledge in Office / Facilities Setup and Shipping Procedure (Import Export)
  • Excellence in Microsoft Office and ERP System (NetSuite)
  • Able to work independently with minimal supervision
  • Dedicated and Committed


  • Dependability - Job requires being Reliable, Responsible, and Dependable, and Fulfilling Obligations.
  • Integrity - Job requires being Honest and Ethical.
  • Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
  • Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

Lines of communication

  • To the Managing Director
  • To the PTW Staffs in Singapore, Philippines, and Austria.

Working conditions

  • Thi is a full-time position based in Kulim Office
  • Diploma and above
  • Only Malaysian Citizen Need to apply

Interested candidate, please submit your updated resume indicating the position apply for, with your latest photo and your expected salary to This email address is being protected from spambots. You need JavaScript enabled to view it.


PTW Asia Pte Ltd

Address: 10 Ubi Crescent, #05-22
 Ubi Tech Park Lobby B
 Singapore 408564
Telephone: +65 67473101