JOB DESCRIPTION

Brief description

The position of Office Administrator consists of performing various tasks: preparing documents, scheduling meetings, ordering supplies, answering phone calls, greeting visitors, managing filing systems, performing basic accounting tasks and communicate with relevant agencies

Tasks

  • Responsible for all aspect of Office Administrative functions includes Application of Visa and Work Pass
  • Communicate with relevant Government Agencies for contract agreements and procedures
  • Arrange business travel and meetings for staffs
  • Managing confidential database and documents
  • Performing basic accounting tasks: invoices and SOA
  • Communicate with Finance for issues on related invoices
  • Liaise with Contractors, Suppliers / Vendors (Internal and External)
  • Process of Quotation, Order Confirmation, Purchase Order, Invoices, Delivery Order, RMA and etc...
  • IT Savvy and able to source out parts
  • Knowledge in Order Fulfillment, Inventory Management, Shipping (Import and Export) - Air and SEA
  • Well Versed with Singapore Custom Procedures
  • Managing database in ERP System

Qualifications and requirements

  • 5 years of experience in Administrative Work, Knowledge in Office / Facilities Setup and Shipping Procedure (Import Export)
  • Excellence in Microsoft Office and ERP System (NetSuite)
  • Able to work independently with minimal supervision
  • Dedicated and Committed

Competencies

  • Dependability - Job requires being Reliable, Responsible, and Dependable, and Fulfilling Obligations.
  • Integrity - Job requires being Honest and Ethical.
  • Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.
  • Cooperation - Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

Lines of communication

  • To the Managing Director
  • To the PTW Staffs in Singapore, Philippines, and Austria.

Working conditions

  • This is a full-time position based in Singapore Office
  • Diploma and above
  • Only Singapore Citizen Need to apply

Interested candidate, please submit your updated resume indicating the position apply for, with your latest photo and your expected salary to This email address is being protected from spambots. You need JavaScript enabled to view it.

Contact

PTW Asia Pte Ltd

 
Address: 10 Ubi Crescent, #05-22
 Ubi Tech Park Lobby B
 Singapore 408564
 
Telephone: +65 67473101
E-Mail: torsten@ptwsingapore.com

PTW Austria GmbH

 
Address: Bleiberg-Nötsch 91
 9531 Bleiberg-Nötsch
 Kärnten / Austria
 
Telephone: +43 676 9507 959
  
  

PTW Philippines Private Co Ltd

 
Address: BLDG 1503 Eight ST.
 Pampanga Economic Zone
 Pulung Cacutud, Angeles City
 2009 Philippines
 
Telephone:+63 9952375767